Seattle Astronomical Society - Board Meeting 19 May 2003


Contents

    Action Items
    Minutes
        Approval of Minutes
        Moving Cromwell Star Party to Paramount
        Treasurer's Report
        Secretary's Report
        Newsletter Notes
        Brian Allen's Resignation
        Lt. Colonel Michael Anderson Fund
        Discussion of In-City Site
        South Seattle Star Party Site
        
        

 

Action Items

     Owner Item
Jim Peterson Get Club Directory data to Pam Stucky.
Pam Stucky Add notice about Lt. Colonel Michael Anderson fund in newsletter.
Pam Stucky Add notice about upcoming town-hall meeting in newsletter.
Stephen Van Rompaey Hold a town-hall meeting to discuss in-city site partnership proposal.
Thomas Vaughan Gather club volunteer hours.

 

Minutes

The meeting started at 7:15 pm.

 

Approval of Minutes

The April board minutes were approved.

 

Moving Cromwell Star Party to Paramount

Karl Schroeder has proposed moving the Cromwell start party back to the Paramount site. The board agreed with this.

 

Report on Astronomy Days

The previous weekend (May 10, 11) the SAS had representatives at both the UW and Pacific Science Center.

Mike Langley gave an overview of the PSC and Cromwell gathering. The SAS had some scopes set up for solar viewing on the platforms over the water at PSC. Later, there were 2-3 guests at the Schroeder's, and 3-4 people at the star party later at Cromwell.

Stephen Van Rompaey talked about the UW and Greenlake showing. There was lower-than-average turnout from the public at the UW, which we think was due to competition from the PSC. There also we had solar scopes on the grass, and managed to look at the moon later in the afternoon. There was a good turnout at Greenlake, both for amateur astronomers and the general public.

On the whole, a successful Astronomy Days, but we all agreed that it would be better if the UW and PSC didn't have events on the same days.

 

Treasurer's Report

We have roughly $3500 in checking, $5000 in savings.

Action Item: Jim will get the club directory data to Pam Stucky.

Our insurance company is running a standard audit, to verify that the club is both covered and coverable.

 

Secretary's Report

Sent in the 2003 Nonprofit Corporation Annual Report to the Washington Secretary of State.

Action Item: Thomas will gather accumulate club volunteer hours for accurate reporting.

Thomas is on vacation from 6-22 June, and so will miss the club meeting on the 18th of June.

 

Newsletter Notes

Great job by our new Newsletter Editor, Pam Stucky! The March/April issue looked great.

Some members asked about the publication schedule. In general, we will try to publish after the board meeting.

 

Brian Allen's Resignation

Stephen Van Rompaey announced Brian Allen's resignation. Due to personal reasons, Brian felt it was best to hand over his duties as VP of Programs, Banquet Chair, and book orderer.

Stephen wanted to announce these positions to the club, to see if other members wanted to step forward and get involved as an officer.

In the meantime, Stephen will manage the VP of Programs position. Mike Langley volunteered for the Banquet Chair position if no one in the club stepped forward. Jim Peterson will likely handle book orders for now.

 

Lt. Colonel Michael Anderson Fund

The UW contacted us about this fund. It is a Scholarship fund in memory of Lt. Colonel Anderson, one of the Shuttle astronauts.

Although the UW was hoping we would make a sizable donation, we don't really have that much money, and like to conserve our resources for directly promoting amateur astronomy.

Action Item: put a mention of the fund in our newsletter, so that interested club members can contribute if they like.

 

Discussion of In-City Site

Stephen Van Rompaey updated the board with the latest developments with our candidate in-city site. Stephen outlined some talking points that have evolved as we determine both the club's benefits and the other party:

Jim Peterson brought up the question of how formal the relationship should be. It was agreed that an informal working relationship was the best thing for now.

The next steps are to determine if the SAS membership would like to move forward, and if so to see if we can assemble a core of dedicated people to drive the partnership. Action Item: Stephen will hold a Town Hall meeting to determine the level of club interest.

Action Item: Put a notice regarding the Town Hall Meeting in the newsletter.

 

South Seattle Star Party Site

Stephen mentioned that there had been some interest in a star party site in South Seattle, perhaps Renton. Tyee High School and environs was raised as a candidate site. We will see if there is more club interest in this.

 

8:30 - Meeting Ends